Step-by-step guide to making a paper petition
This guide includes how to create a paper petition and how we will deal with all the petitions we receive.
Step 1: Create your paper petition
We have created a paper petition top sheet for you to fill in and attach to your paper petition, before sending it to us. This will give us the information we need to publish your paper petition online
Tip: When creating your call for action, make sure it clearly and concisely describes the issue, suggests what is needed, and explains why it is needed.
Step 2: Submit your petition
Paper petitions can be hand-delivered or sent through the post to: Policy & Partnerships, Lichfield District Council, District Council House, Frog Lane, Lichfield, WS13 6YY.
Step 3: Petition approval
After we've received your petition, we will check that it complies with our terms and conditions. We try to do this as quickly as possible, but in some cases it could take up to ten working days.
Once we have checked the petition, we will contact you to let you know if it has been approved or rejected. If approved, we will publish the petition online within five working days.
If for any reason we cannot accept your petition, we will contact you to explain why. You may edit and resubmit the petition to comply with our terms, should you want to.
If we can't approve your amended petition, we will contact you again to explain why.
Step 4: Petition close
Once we have received a closed petition, we will contact the petition author within ten working days to tell them that we have received it. We will also explain what we are going to do in response to it, and when they can expect to hear from us again. This will also be published on the website.
What we will do with the petition depends on how much support it gets:
- More than 1,000 signatures will trigger a report that will be considered by Cabinet. This may be discussed confidentially - depending on the subject.
- Between 50 and 1,000 signatures will trigger a review by the relevant director and cabinet member, who will decide what response or action is needed.
- Fewer than 50 signatures will be passed to the relevant director for them to consider, but any response or action will depend on the issue.
If a petition is going to be discussed by Cabinet, or at any other formal meeting, we will promote the date, time and location of the meeting on this website. We will also email the petition author to let them know this information.
We may need to deal with petitions differently in the run up to an election or a referendum. If this is the case, we will explain the reasons and discuss the revised timescale with the petition author.
Step 5: What action will be taken
Once a petition has been considered, we will write to the petition author and post the information on the website. Depending on the petition, this could include:
- setting out our views about the petition's request.
- explaining that we will take the action requested in the petition.
- explaining why we will not take the action requested in the petition.
- explaining what action we will take, if any, in response to the petition.
- giving advice about how the subject raised in the petition might be pursued.
If the petition is about something a different council or organisation is responsible for, we will not display it on our website and may provide guidance to the petition author as to who they should send it to.
We will contact the petition author to tell them what action we have or are planning to take, and will publish this information on the website.