Safety advisory group (SAG)

The Lichfield District Safety Advisory Group (or SAG for short) is a forum for discussing and advising on public safety at events that take place in Lichfield District. The group aims to help organisers with the planning and management of an event, and to encourage cooperation and coordination between all the relevant agencies.

If you are planning to hold an event on public land/highways, please complete fill in an event notification form to let the SAG know, and they can decide if they need to be involved, depending on the size, scale and potential risks the event poses.

Submit an event notification form

You will be contacted to let you know if your event needs to be considered by the SAG.

If you event is going to be considered by the SAG, you will need to make sure you put the following in place:

  • Submit a draft event management plan and draft risk assessments approximately three months before the event. They will be circulated to members of the SAG who will feedback any recommendations. 
  • Submit a final event management plan and final risk assessments at least one week before meeting with the SAG for a final review of the arrangements and to receive any final comments or advice.

Visit our event management section for more information

More about the SAG

The SAG is a non-statutory body and so does not have legal powers or responsibilities, and is not empowered to approve or prohibit events from taking place.

Event organisers and others involved in the running of an event, retain the principal legal duties for ensuring public safety.

Members of the SAG include Staffordshire Police, Staffordshire Fire & Rescue Service, Lichfield District Council, Staffordshire County Council’s Highways Authority and Trading Standards, West Midlands Ambulance Service and the Security Industry Authority. 

The role of the SAG is to provide advice, based on a recognised standards of good practice. It is not the SAG's responsibility to prepare or approve risk assessments or traffic management plans etc. 

As the SAG has limited time and resources, small scale or low risk events might not be considered in detail. There is more information on this in the SAG’s terms of references.

Sometimes the arrangements for an event may be judged so poor, or the potential for harm so great, that the SAG cannot support it.

This is only an advisory failure by the SAG, but may result in further investigation or enforcement by the relevant organisations, as part of their own statutory functions.