Overview
The following pages provide details of the records created and kept by us, or our commissioned partners, in a way that allows decisions to be made about identifying and disposing of them on a regular basis.
Purpose of the retention schedule is to define
- What records exist.
- How long they should be kept.
- When and how they should be disposed of.
This ensures records are managed consistently and legally.
How the schedule was developed
The schedule was created in consultation with the departments that:
- Understand the legal and regulatory requirements.
- Know the operational needs.
The retention rules are based on:
- Legal obligations and regulatory requirements
- Business needs.
What counts as a record
A record is defined broadly as, information created, received, and maintained as evidence of an organisation’s actions, decisions, transactions, or agreements.
What the schedule applies to
- All records - regardless of format (paper, digital, email, databases, audio, etc.)
- All systems - where records are stored.
- All copies - including backups.