Health & Safety
3 year retention period
- All records relating to the reporting of accidents which fall under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1985.
- All records relating to the reporting of accidents which fall under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.
- All records relating to the reporting of accidents.
- Personnel records relating to the management of staff operational exercising/training.
3 years and 4 months retention period
- All records relating to the reporting of accidents where the person concerned is over 18.
- All records relating to reports of personal injury caused by damage and/or hazards on roads and pavements which it is the responsibility of the local authority to maintain is not a minor at the time of the accident.
6 year retention period
- All records relating to the provision of work health and safety advice and training.
- All records relating to the control of noise at work.
- All records relating to civic liability where property or other facilities which are owned and maintained by them cause damage or injury to people or property.
- Personal risk assessments.
- All records relating to the payment of insurance premiums.
- All records relating to Contractors' insurances.
- All records relating to valuations for insurance claims.
- Corporate Risk Register.
- Insurance Policies taken out by the Council.
- All records relating to insurance claims made against the Council by officers/third parties.
- All records relating to the registration of insurance claims.
- Health and safety – prosecutions register.
21 years and 4 months retention period
- All records relating to the reporting of accidents where the person concerned is under 18.
- All records relating to reports of personal injury caused by damage and/or hazards on roads and pavements which it is the responsibility of the local authority to maintain where the individual is a minor at the time of the accident.
25 year retention period
- All records relating to insurance claims.
40 year retention period
- All records relating to the Electricity Exposure Risk Assessment (live equipment) including the Record of Competent Persons.
- Employer's Liability Insurance Policy.
Permanent retention period
- Fire Risk Assessments
Other retention periods
- All records relating to DL for insurance – N/A.
- All records relating to employee eye tests – until new eye test completed.