Regulation & Enforcement
1 year retention period
- All records relating to the provision of advice and information to the public on all aspects of public health relating to housing.
3 year retention period
- All records relating to the provision of club premises certificates.
- All records relating to food safety advice.
6 year retention period
- All records relating to safety inspections of houses in multiple occupation.
- All records relating to the administration of boarding animals licences.
- All records relating to the administration of pet shop licences.
- All records relating to the administration of dangerous animals licences.
- All records relating to the administration of dog breeding licences.
- All records relating to the registration of scrap metal sites.
- All records relating to the administration of licences for sex establishments.
- All records relating to the administration of massage and special treatment licences.
- All records relating to the registration of food businesses.
- All records relating to the administration of late night catering licences.
- All records relating to the administration of lottery licences.
- All records relating to the licensing and monitoring of street traders and street trading.
- All records relating to the administration of Street Trading licences.
- All records relating to the management of food safety inspections.
- Risk Assessments relating to food safety.
- All records relating to food safety enforcement actions.
- Records relating to the investigation of specific food poisoning and contamination incidents where the records contain personal information.
- All records relating to the investigation of food poisoning and contamination incidents where the records do not contain personal information.
- Records relating to the administration of specific complaints about noise pollution where a statutory investigation has taken place.
- Records relating to the processes to support the administration of complaints about noise pollution where the investigation is either statutory or non statutory.
- All records relating to checks on local businesses and business premises to ensure that safe and healthy working conditions are provided for all employees and visitors.
- All records relating to the provision of pest control services.
- All records relating to animal welfare schemes which could include enforcement action where specific individuals are named.
- Records relating to the administration of animal welfare schemes which could include enforcement action.
- All records relating to the investigation into infectious diseases.
- Records relating to the processes to support investigation into infectious diseases.
- All records relating to the organisation and management of outdoor events (LDC parks only).
- Records relating to the collection and detention of stray animals where owners' or other interested parties' personal information is recorded.
- Records relating to processes required to support the collection and detention of stray animals.
- Records relating to the monitoring and enforcement of action in individual cases against dog fouling.
- Records relating to the processes to support monitoring and enforcement of action against dog fouling.
- All records relating to environmental health out of hours emergencies.
- All records relating to the administration of hackney carriage licence schemes.
- All records relating to the administration of private hire vehicle licence schemes.
- All records relating to the administration of private hire drivers licence schemes.
- All records relating to the administration of private hire operators licence schemes.
- All records relating to the administration of street licence collection schemes.
- All records relating to the administration of house to house collection licence schemes.
- All records relating to accommodation certificates – HMO.
- All records relating to the monitoring of water pollution.
- All records relating to the enforcement of public health and housing regulations.
- All records relating to the registration of tattooist, piercing and electrolysis.
- All records relating to the registration of acupuncturist.
- All records relating to enforcement of compliance with the Clean Air Act.
- All records relating to the administration of riding establishment licence schemes.
- All records relating to the administration of zoo licences.
- All records relating to the administration of permits for pollution control.
- All records relating to the registration of houses in multiple occupation.
- Records relating to the application for and receipt of a caravan licence by named individuals.
- Records relating to the development and management of caravan licence schemes.
- All records relating to the provision of designated taxi ranks at key areas within the authority boundaries.
- All records relating to the administration of the licences for premises which sell alcohol and provide regulated entertainment.
- All records relating to the registration of motor salvage operators (this will change to Scrap Metal Licence in October 2013).
- All records relating to the provision of MOT testing of vehicles at an accredited authority run testing station for local citizens and businesses.
- All records relating to the licensing of houses in multiple occupancy
- All records relating to the administration of personal alcohol and entertainment licences.
- All records relating to the management of empty residential properties.
- All records relating to the analysis of private water supplies.
- All records relating to the administration of temporary event notices.
- All records relating to the administration of licences for performing animals.
- All records relating to the enforcement of the smoking ban.
- All records relating to the setting the level of Hackney Carriage (taxi) fares for licensed taxis in the local authority area.
- All records relating to the administration of licences for gambling premises licence.
- Case files relating to Breach of Condition Notices.
- Case files relating to planning contravention Notices.
- All records relating to the administration of licences for stage hypnotism.
- All records relating to the approval of food premises.
- All records relating to the registration of special treatments therapists.
- All records relating to the regulation of solvent emissions where contamination of land is not involved.
- All records relating to anti-social behaviour (begging and vagrancy).
- All records relating to anti-social behaviour (hoax or false calls to emergency services).
- All records relating to anti-social behaviour (malicious or nuisance communication).
- All records relating to anti-social behaviour (solvent abuse).
- All records relating to anti-social behaviour (inconsiderate or nuisance).
- All records relating to anti-social behaviour (neighbour nuisance).
- All records relating to anti-social behaviour (street drinking).
- All records relating to anti-social behaviour (vehicle).
- All records relating to the administration of Family Entertainment Centre Gaming Machine Permits.
- All records relating to the administration of Gambling Premises Temporary Use Notices.
- All records relating to the administration of Club Gaming Permits.
- All records relating to the administration of Club Machine Permits.
- All records relating to the administration of Prize Gaming Permits.
- All records relating to the administration of Licensed Premises Gaming Machine Permits.
- Records relating to the development and management of moveable dwelling site licence schemes.
- All records relating to applications for and management of dual drivers licences.
15 year retention period
- All records relating to Environmental Impact Assessment screening.
Permanent retention period
- All records relating to the measuring the quality of ambient air to ensure that it meets required standards in relation to the concentration of a defined range of pollutants.
- All records relating to the regulation of petrol vapour recovery.
- All records relating to the regulation of solvent emissions where contamination of land is involved.
- All records relating to the creation, implementation and maintenance of Surface Water Management Plans (SWMP) – (SCC).
Other retention periods
- All records relating to the monitoring and enforcement of justified complaint of non-statutory nuisance such as emissions of smoke, fumes or gases, dust, steam – 6 years from date of investigation.
- All records relating to the monitoring and enforcement of justified complaint of statutory nuisance such as emissions of smoke, fumes or gases, dust, steam – 6 years from date occupier vacates.
- All records relating to premises closure notices - 6 years from date notice is spent.
Retention period under review
- Health & Safety – prosecutions register.