The council reserves the right to refuse any application for the hiring of a venue without being required to give any reason for such refusal.
The council reserves the right to withdraw permission to use the venue. However, the council will repay any deposits paid on cancelling a hiring but shall be under no liability for expense incurred or loss sustained by the hirer as a result of the cancellation.
Cancellation by the hirer of a booking must be in writing and the effective date will be the receipt of such information by the manager.
On cancellation of the booking the hirer shall be liable to the council for the whole of the hire charge together with any additional expenses incurred by the council subject to the discretionary power of the head of service to vary this provision in appropriate cases.
Hirers who do not take up their commitment for any reason or fail to notify the manager in writing of cancellation shall forfeit any hire charge paid and shall be liable to the council for the whole of the hire charge together with any additional expenses incurred by the council.
Substitution and amendments of the nature of the booking must be notified in writing to the manager who reserves the right either to cancel the booking or amend the hire fee as he/she considers appropriate. In the event of such cancellation, the hirer shall be liable as stated in clauses 6.4 and 6.5 above.
The council accepts no responsibility for the non-arrival by the due date of application forms, remittances or cancellations.